原材料采购专员岗位说明书

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1、原材料采购专员岗位说明书Divisio n/Departme nt: Supply Chai n Departme nt部门：物流部Job title:Raw Material Purchase Age nt职位名称：原材料采购专员Reports to: Supply Chain Man ager汇报对象：物流经理Resp on sibilities :岗位职责：- Number of subord in ates: 0下属人数:0- Leadership style (for man agers in charge of subord in ates only)领导风格(仅针对有下属职员的经

2、理)- Resp on sibilities:职责：1. Resp on sible for the purchase procedure( purchase docume nts, price quotati on, packing list )负责采购流程有关事项(处理采购文件、报价、装箱单等)2. Resp on sible for the purchase order负责米购订单事宜；3. Resp on sible for the in voice check ing负责采购发票的核对。Contents of the job:工作内容：1. Make the purchase ord

3、er :下采购订单；- for the domestic purchase (cast ing, profiles parts, subc on tracted parts, coveri ng plate, mould)国内订单(铸件、型材、外加工、罩壳、模具的采购订单)；- for the in ter nati onal purchase (fini shed pumps, mecha ni cal seal)国外订单(整泵和机封的采购订单)。2. Make the delivery form whe n the goods arrive, and give it to the Ware

4、house Keepers, then make the QC inspection form and give it to the QC Manager到货前预备到货通知单和QC送验单，到货后分别交与仓库治理员和QC经理;3. Check if there is a mistake in the purchased goods in voice 核对采购发票是否有误；4. Deal with the supplier if we received no t-good parts, to make them repaired or replaced与供应商和谐处理收到的不良品咨询题，协商解决方

5、案：调换或修理；5. Make the price quotati on for profiles parts对型材的询价；6. Make the pack ing list before sending the fini shed products出货前，预备装箱单。Report ing :汇报：- Positi on holder Supervisor :任职人的直截了当主管期望得到如下汇报：1. Want the report of the situati on of the purchase order （price, payme nt terms, delivery time）采购订

6、单的情形（价格、付款方式、到货时刻）；2. Want to see the preparati on work made before sending the pumps to thecustomer （pack ing list,crates dime nsions,整泵交货前的预备工作（装箱单、箱子尺寸等的预备）；3. Want the supplier delivery schedule供应商交货进度情形；4. Want to know about the purchase problems （price, payme nt terms, delivery time,）采购专门情形（价格

7、、付款方式或交货时刻等有专门咨询题）；5. Want to know the situati on of the debts towards the suppliers （money not paid in time to the supplier）供应商催款的执行情形（未准时付款给供应商）。- Positi on holder :任职人认为需向直截了当主管提供的汇报如下：1. Report the purchase con tract采购订单；2. Report any special problem in the purchase process 采购专门情形汇报；3. Report th

8、e payme nt schedule whe n the supplier asks for payme nt 供应商催款的执行情形；4. Report the purchase pla n and schedule米购打算和米购进度。Level : Executor职位层级：执行层Work ing relati ons :工作联系：1. With the Warehouse Keepers : to get the stock status, and to in form them to receive or send some goods与仓库治理员的工作联系：得到库存信息，通知仓库收货

9、或发货；2. With the Supplier Developme nt Man ager : 与供应商开发经理的工作联系；- if there are too much no t-good parts, in form the Supplier Developme nt Man ager who will con tact the supplier for this problem当不良品率过高时，告知供应商开发经理与供应商进行沟通解决；- if the price or payme nt terms cha nge, inform the Supplier Developme nt Ma

10、n ager who will con tact the supplier如果价格或付款期限变动时，告知供应商开发经理与供应商沟通解决；3. With the Supply Chain Manager : to report to him与物流经理的工作联系：所有汇报工作；4. With the In dustry Director :与生产技术总监的工作联系；- to get the purchase lists and the n make the purchase orders accord ing to these lists 从生产技术总监处猎取采购分解单并按照分解单下订单；- to

11、 get some moulds draw ings whe n we n eed to purchase a new one, the n to make the purchase order当需要订制新模具时，从生产技术总监处猎取模具图纸，并按照图纸下采购订单5. With the Drawing Technician : to get the baseplate drawing, make the prices quotati on and make the purchase order accord ing to this draw ing与绘图员的工作联系：从绘图员处猎取焊接底座的图

12、纸，并按照图纸询价下订单；6. With the Producti on Man ager : to give the delivery schedule, so that the Producti on Man ager can orga nize the producti on与生产经理的工作联系：告知生产经理采购物料的交货期，为生产加工做预备；7. With the QC Man ager : to get the supplier goods in specti on form与QC经理的工作联系：从QC经理处猎取送验单反馈；8 With the Material & Cost Acc

13、ountant : to give the supplier invoices and delivery forms 与材料成本会计的工作联系：将采购发票和收料单交与材料成本会计；9. With the AP & AR Accou nta nt : to give the purchase orders与应收应对会计的工作联系：将采购订单交与应收应对会计；10. With the Finance Manager :to make an application to pay the supplier与财务经理的工作联系：将付款申请单交与财务经理；与模具质验的工作联系：将模具确认单交与模具质检，模

14、具质检反馈现有模具的情形 （哪些模具能够直截了当可用，哪些模具需要修理）。Goals of the positi on : 职位目标：1. To en sure that the materials en ter the warehouse in time确保物料及时到货；2. To en sure that the purchase orders is followed up and contains no mistake 确保采购订单准确无误。Work processes of the compa ny in which this positi on takes place : 参与公司的

15、各项流程如下：Purchase process, stock man ageme nt process采购流程和岀入货流程：Tasks :任务-Main Tasks : 85%要紧任务：85 %1. To make the purchase orders下订单；2. To follow up the purchase process un til the delivery 交货前的订单跟踪；3. To make the delivery form when a supplier delivers the goods, and make the QC in specti on form预备到货通

16、知单和送验单；4. To check the supplier in voice 核对采购发票。- Secon dary Tasks : Make the purchase pla n : 10%次要任务：制定采购打算：10 %- Occasi onal Tasks: 5%偶发任务：5%1. Commu ni cate with the supplier about the no t-good parts we received 与供应商协商不良产品咨询题；2. Make the quotati ons for profiles parts 型材方面报价。Kno wledge requirem

17、e nts:知识技能要求：?Degree/Experie nee: Senior High School Degree or Tech ni cal Secon dary SchoolDegree with one year of experie nee or less学历/体会：高中或中专技校学历，少于或等于一年有关体会；? Diploma : No special diploma requirement, but an accountant certificate and logistic assista nt certificate would be better执业证书：没有专门要求，

18、但最好有会计上岗证、初级物流师证书；? Lan guages : Basic writte n En glish语言：具备差不多的英文写作能力；?Gen eral kno wledge: To know the office software常规知识：熟练应用 Office软件；- Tech ni cal or practical kno wledge:技术和操作技能；- To have a basic kno wledge in machi nery基础机械知识；- To have a basic kno wledge in metal （differe nt material, basic

19、 compositi on）基础金属材料知识（对不同材料及差不多成分有一定的认识）；- To have a basic kno wledge in hydraulic pressure and tran smissi on 基础的传动液压知识。Relati onal contents :联系有关项：- Intern al (& freque ncy): 内部(联系频率)1. With the QC Ma nager (twice a day)QC经理(1天2次)2. With the Supplier Developme nt Man ager (twice a week) 供应商开发经理(1

20、周2次)3. With the Supply Chai n Ma nager (4-5 times a day) 物流经理(1天4-5次)4. With the Warehouse Keepers (at least 4 times a day) 仓库治理员(1天至少4次)5. With the Production Man ager (3-4 times a week) 生产经理(1周3-4次)6. With the Tech nical & Production Director (3-4 times a week)7. 生产技术总监(1周3-4次)8. With the Drawi ng

21、 Tech ni cia n (3-4 times a week) 绘图员(1周3-4次)9. With the Material & Cost Accou ntan t (twice a week) 材料成本会计(1周2次)10. With the AP & AR Accountant (twice a week) 应收应对会计(1周2次)11. With the Finance Manager (once every 2 weeks) 财务经理(2周1次)12. With the Mould QC (twice a week)模具质检(1周2次)- Exter nal (& freque

22、ncy) :With the suppliers, to commu ni cate about the delivery time,to reject the no t-good parts, to deal with the supplier ask ing for payme nt by pho ne (78 times a day)外部(联系频率)：与供应商联系交货进度，不良品的料废报废咨询题，解决供应商的催款咨询题(每天 7-8次)Work ing Con diti ons :Work in office, with computer工作环境：办公室办公，使用台式电脑In depe

23、ndence and Freedom :独立性自由度：- In depe ndence: No, each purchase process or con tract should be con firmed by theSupply Chain Man ager.独立性：没有独立性，每一个采购行为都需由物流经理确认；- Freedom of orga ni zati on: Yes, the positi on holder can arrange all the work.工作安排自由度 ：任职人关于指派的工作可自由安排工作的先后顺序。Con trol of employees (for

24、man agers in charge of subord in ates only): 对下属的督察(仅针对有下属职员的经理)-Methods :方法- Freque ncy :频率：- Key points :关键操纵点：Con trol of your work :受控工作：- Perce ntage of work con trolled: 40%受控比例：40 %- Frequency: once a day频率：1天1次Impact of the decisi ons :工作产生的阻碍：1. Impact on the production schedule if the posi

25、tion holder cannot communicate with the supplier about the delivery.若与供应商沟通不及时，采购物料延期交货会阻碍生产进度；2. Impact on the delivery schedule to the customer if the purchase and supplier delivery are not made in time.如果采购物料或供应商交货不及时，会阻碍交付客户产品的进度。In formati on excha nges:信息处理：- Nature of i nformatio n信息种类：1.In v

26、oice发票；2.Order采购订单；3.Drawi ng 图纸；4.Delivery form 到货通知单；5.Mould confirmation form模具确认单；6.Received material form收料单7.Out-going material form 领料单8.Purchase procedure 采购进度表；9.Not-good parts form 料废单；10.Stock table 库存表。- Importa nee and urge ncy重要性和紧急度：1. 70% of the in formati on are importa nt and urge

27、nt (draw ing, purchase order, )70 %的信息为重要且紧急(图纸、采购订单等)；2. 30% are importa nt but not urge nt (QC in specti on form,)30 %的信息为重要但不紧急(QC送验单)。Subord inations :从属关系：- Vertical : Superior : Supply Chain Man ager直属：直截了当上级：物流经理；- Horiz on tal: Out-sourced Comp onents Purchase Agent, Warehouse Keepers,Suppli

28、er Developme nt Man ager平级：外构件采购专员、仓库治理员、物流开发经理。Main capacities/abilities for this positi on :该职位胜任要求：1. Careful ness认真认真；2. Commu ni cati on skill沟通能力；3. Ini tiative主动性；4. Ten acity 韧性；5. Creativity制造力。Compleme ntary in formati on:补充信息：1. The positi on holder can assure the work of the Out-sourced

29、Comp onents Purchase Agent about the small parts purchase.任职人能够代理外购件采购专员的辅料采购；2. The Out-sourced Comp onents Purchase Agent can assure the work of the positi on holder about the mould con tract, and the subc on tracted parts.外购件采购专员能够代理任职人的外加工、模具采购订单工作；3. The Supply Chain Man ager can assure the int

30、ern ati onal purchase. 物流经理能够代理任职人的国外采购订单工作。Suggesti ons :建议：1. There must be a record book for the part of the warehouse where all the no t-goods parts are stored.料废仓库较纷乱，期望建立有关料废、报废的账本；2. It would be better to have a voucher when we return the goods to the supplier. 如果退货给供应商时，期望预备专用的退货单据；3. The po

31、siti on holder hope to access to the inven tory report in the main server. 期望服务器上的库存报表能够向任职人开通；4. Actual situati on problem : many purchase con tracts cannot be executed, especially when the supplier deliver too late or when the goods quality is bad : there is no way to punish them, to make some pen alties.目前情形中存在的咨询题：部分采购订单难以执行，物资未按时交货或产品质量太差 时，无法执行扣款。