英语交际实用写作PPTUnit2E-mailandFax.ppt

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1、Unit 2,E-mail and Fax,CENTURY ENGLISH 世纪英语 应用英语写作,大连理工大学出版社,Basic Knowledge of Practical English Writing,Writing Tips,E-mail An e-mail is a kind of letter which needs no paper, being sent to others by the Internet. It has some advantages such as arriving in time, being brief and cheap. In general, a

2、n e-mail has two big parts. Heading The heading includes the following contents: from, to, date, subject, attn（attention）and attachment. Body The layout of the body is like that of a private letter, including heading, salutation, body, close and signature. But sometimes it just has the parts of body

3、 and salutation, while the parts of close and signature are omitted.,Writing Tips,电子邮件 电子邮件是通过因特网传递的无纸信件。它的优点是及时、简洁和价廉 一般来说，电子邮件包括两大部分。 信头 信头包括以下内容：发件人邮箱地址、收件人邮箱地址、发送日期、主题、收件人部门或个人姓名和附件。 正文 正文的格式像一封私人信件，包括信头、称呼、正文、结束语和签名。但有时它只有正文和称呼两个部分，而结束语和签名被省掉了。,Writing Tips,Fax A fax is a kind of letter which s

4、ends messages through the fax machine. The word of “fax” is the abbreviation of “facsimile”. Like the e-mail, it has become one of the main means in modern business communications. Generally, a fax also consists of two parts. Heading The heading includes the following contents: organization, address

5、, tel, fax No., e-mail; to, from, date, attn（attention）, fax No. page (s) and re（regarding）. Body The layout of the body is like that of a private letter, consisting of heading, salutation, body, close and signature.,Writing Tips,传 真 传真是一种通过传真机发送信息的信件。“fax”是“facsimile”的缩略词。像电子邮件一样，传真成了现代商务交流的主要手段之一。

6、 一般来说，传真包括两个部分。 信头 发传真人的单位名称、地址、电话、 传真号码以及电子邮件；收传真人单位、发传真部门或个人姓名、发送传真日期、收传真部门或个人姓名、收传真号、发传真页数和事由。 正文 正文的格式像一封私人信件，包括信头、称呼、正文、结束语和签名。,Reminders 1. A fax is a kind of document which has legal effect. If you make quotation to your customer or convey the content of the contract, you should make sure wha

7、t you have written is correct. 2. A fax is not an instant operation, and the sender cant ensure whether the receiver can receive the fax in time or that its content wont be seen by others. Therefore, the sender should carefully handle the sensitive and confidential information.,Writing Tips,注意事项 1.

8、传真是一种具有法律效力的文本。如果你向你的客户报价或传送合同内容，你应该确保你所写的内容是正确的。 2. 传真并非是一种即时操作行为，发送传真者不能确保收传真者能及时收到以及传真内容不被他人看到。因此，发送传真者应该认真处理那些敏感而机密的信息。,Layouts and Samples,Layout 1 e-mail,From: To: Date: Subject: Attn（attention）: Attachment: Salutation Body_ Close Signature,Layouts and Samples,Sample From: To: Subject: Dear si

9、r, We are the leading dealer in shoes in this city. Our customers are interested in your shoes and want to enquire about their quality. If the quality and price are satisfactory, there are of good sales here, but before placing a firm order, we should be glad if you would send us, on fifteen days ,

10、ten for men and five for women.,sales intent,sales intent 销售意向,prospects,prospect a person, job, plan, etc. that has a good chance of success in the future成功的可能性，前景,approval,approval official permission to do sth 同意, 批准,Layouts and Samples,Any of the items unsold at the end of the period, and which

11、we decide not to keep as stock, would be returned to you at our . We look forward to your early reply. Yours sincerely, Chen Min Chen Min,expense,expense the amount of money that you have to spend on sth 费用，开支,Layouts and Samples,Layout 2 Fax,Organization Address: Fax: Tel: E-mail: To: From: Date: A

12、ttn（attention）: Fax No.: Page(s): Re（regarding）: Salutation Body_. Close Signature,Layouts and Samples,Shanghai Metals Industry Co., Ltd. Address: 8 Zhongshan Rd. Fax: 021- 46788336 Tel: 021- 46783489 Email: csmi To: Doublelion Company Attn: Mr. Peng From: Mr. Wang Date: 2000123 Fax No.: 010-2233666

13、7 Page(s):1 Subject: Dear Mr. Peng, We are much that your sales in recent months have fallen considerably.,Sample,consultation,consultation discussing matter with sb 咨询,concerned,concern to interest oneself in sth 关心,Layouts and Samples,At first we thought this might result from a , but on looking i

14、nto the matter more closely, we have found a slack market is not the . Wed like to know what we can do to help. Therefore, we look forward to receiving from you a detailed report on this situation in order to help you sales to their former level. Yours faithfully, Wang Bo Wang Bo,slack market,slack

15、market 市场疲软,crux,crux n. most difficult parts of a matter 症结,restore,restore v. to bring sb/sth back to a former condition 恢复,Word and Expressions,sales intent 销售意向 2. prospect n. a person, job, plan, etc. that has a good chance of success in the future成功的可能性，前景 3. approval n. official permission to

16、 do sth 同意， 批准 4. expense n. the amount of money that you have to spend on sth 费用，开支,Word and Expressions,5. consultation n. discussing matter with sb 咨询 6. concern v. to interest oneself in sth 关心 7. slack market 市场疲软 8. crux n. most difficult parts of a matter 症结 9. restore v. to bring sb/sth back

17、 to a former condition 恢复,该邮件由于以下原因无法发送到收件人。,感谢你使用Hotmail。,如果你希望发出你的问候，你可以再次访问 http: /。,你于2006年5月18日发给武东的问候已收到。,Typlcal Sentences,1. The greeting that you sent to Wu Dong on May 18, 2006 has been received. _,2. If youd like to send your greeting, you can do so at http: /. _ _,3. Thanks for using Hot

18、mail. _,4. This message was undeliverable due to the following reasons. _,E-mail,我发邮件给你，请求你为我们公司建一个网页。,你可以一周七天里每天任何时候给我发邮件，我的电子邮件地 址是H。,如果认为该邮件有误，请回邮件给P。,用户的账户无效。,Typlcal Sentences,5.The user account is disabled. _,Please reply to P if you feel this message to be in error. _,7. I can be reached seve

19、n days a week at H. _ _,I am sending an e-mail to ask you to make a homepage for my company. _,我能做的就是把价目单传真给她。,今天早上你是否收到汤姆逊先生传真给你的合同？,昨天他把他的信通过传真发到了墨西哥城。,我把我的信通过传真发到了我们在香港的办事处。,Typlcal Sentences,I sent a fax of my letter to our Hong Kong office. _,今天上午我用传真把它发了出去。,He sent his letter by fax to Mexico

20、City yesterday. _,12. Have you got the contract faxed to you by Mr. Thompson this morning? _,All I do is fax her the price list. _,10. I faxed it this morning. _,Exercise and Practice,1. After reading the following phrases, you are required to find the items equivalent to those in Chinese given belo

21、w.,big smile,none of your business,Exercise and Practice,talk to you later,bye for now,for the time being,chat with you later,if you say so,long time no see,bye bye now,be back later,Exercise and Practice,2. Complete the e-mail according to the Chinese information.,From: M To: I Date: August 18, 200

22、6 Subject: Insurance Dear sir, Please 1. （我公司保综合险）$10 000, value of 2. （5000台“蝴蝶”牌缝纫机） shipped at Shanghai, on board S. “Dongfeng”, 3. （运往纽约）on May 18. Please 4. （将保险单寄往我公司）, together with a 5. （费用单据）. Yours faithfully, Li Feng Guangzhou Machines Import and Export Trading Company,insure us against a

23、ll risks,_,5000 sets of “Butterfly”Sewing Machine,_,sailing for New York,_,send us the policy,_,note for the charge,_,Exercise and Practice,3. Write an e-mail according to the Chinese information given below.,收件人电子邮件地址: Jointcompany 发件人: 生产部 李涛 电子邮件地址: 发件日期：2005年12月10日 主题: 生产情况 内容: 1. 生产活动完全正常，一周里平均

24、每天产量上升1%。 2. 生产上急需的煤已经于昨天下午下班前送到, 许多人帮忙卸车。 3. ABC公司前天来函，要求续签3个月的购货合同，现在手续办妥。,Exercise and Practice,完全正常 be completely normal 2. 平均增长 increase by.in average 3. 急需的煤 the coal in urgent need 4. 要求续签合同 ask for the renewal of a contract 5. 购货合同 purchase contract 6. 办理手续 go through the procedures,Expressi

25、ons for reference,Exercise and Practice,To: Jointcompany From: Litao Subject: about the production Date: Dec.10, 2005 Dear Manager, One week has passed since you left for the United States. During this period of time, our production activities have been completely normal, and our output has increase

26、d by 1% on average in this week. What is more, the coal in urgent need for our production arrived yesterday afternoon just before the end of the work hours, so many people came to help unload the train. And I will tell you an inspiring news that ABC company sent a mail the day before yesterday, aski

27、ng for the renewal of the purchase contract for another three months and now all the procedures have been gone through. Wish your visit a success. Yours truly, Li Tao Production Department,Exercise and Practice,4. Complete the fax according to the Chinese information.,农业技术和设备的发展在我国的农业中起着重要的作用。我公司将参加

28、下个月在珠海举行的农用化学品、农业技术和设备的展览会。我们希望贵公司也和我们一同参加。这样我们可以更好地交换技术信息和贸易合作。 Zhuhai Chemical Equipment Co., Ltd Address: 36 Qinglu Rd. Fax: 0756- 4567886 Tel: 0756- 4567889 Email: zce Telephone Message and Memo Writing Tips To: Guangzhou Industrial and Commercial Trade Company Attn: Mr. Wang From: Mr. Zhang Dat

29、e: 2005218 Fax No.: 020- 2346789 Page(s):1 Subject: Hope,Exercise and Practice,Dear Mr.Wang, The development of agricultural technology and equipment 1. (正在起作用)our countrys agriculture. Our company 2. (将参加) the exhibition of agrochemicals, agricultural technology and equipment, 3. (将在珠海举行) next mont

30、h. 4. (我们希望贵公司也和我们一同参加). If so, we can 5. (交换技术信息) and cooperate in the trade in a better way. Yours truly, Zhang Lin Zhang Lin,is playing an important role in,_,will participate in,_,which will be held in Zhuhai,_,We hope that you can take part in it with us, too.,_,exchange the technological information,_ _,