期末商务报告.docx

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1、题号1总得分阅卷入得分氐国总分：100分考试形式开卷MR啾 s SEZ0WI -8扑 HI*沼点 逐扑笈巴东 一斑扑MR啾 s SEZ0WI -8扑 HI*沼点 逐扑笈巴东 一斑扑常熟理工学院20202021学年第一学期商务英语写作期末考试答题纸（本二）I. Business English WritingWrite a formal report with 1500-2000 words according to the information given below, applying (he writing principle learned in (his book.Shi yg Vi

2、ce President of Administration. Huayu Internotional Corporation, is planning To reduce Huayus travel and entertainment costs. So She asks Stanley Lindberg, Director of Cost Accounting Services, Huayu International Corporation, to submit a report regarding Huayu,s travel and entertainment costs on Ma

3、y 25, 2012. The report begins on the subject page with a cover letter for the submission of the report in the form of a memorandum, informing the recipient of the report that the report was written at his request and explaining the solution to the problem. The following is an overview, a brief descr

4、iption of the main problems and solutions. And then the body of the report. The main text begins with the title of the report, introducing the purpose. scope and limitations, data sources arvd analytical methods, and the structure of the report. Then it begins to discuss： the problems, the consequen

5、ces of the problem, The solution; finally, the conclusions and suggestions are put forward.Now you are Stanley Lindberg. Director of Cost Accounting Services.Huoyu International Corporation, and need to write such a report as mentioned above.REDUCING HL AYU INTERN/KTION AL CORPOR ATIONS TR AVEL ANDR

6、NTERTAINMENT COSTSPrepared forShi YingVice President orAdminiMrationlluayu International CorporationPrepared byStanley LindbergDirector of (rost Accounting ServicesHuayu International CorporationMay 25, 2012MEMODATE: 05/25/2012TO: SHI YINGFROM: STANLEY IJNDBERGSUBJECT: REDUCING TRAVEL AND ENTERTAINM

7、ENT COSTSHere is the report you requested on May 25. 2012 on lluayus (ravel and entertainment costs.Your suspicion was right. Wc spend too much on travel and entertainment in the past few months. Now they have become a large part of (he companys expense.The solutions lo (he problem arc clear. Wc nee

8、d(o take some measures (o control the expense. Sc up your companys budget and (rack companys expenses in each category. Optimize supply chain. Enforce reimbursement procedures strictly. Utilize automation technologies for booking and planning travel as well as managing expenses. Turn to a profession

9、al travel agency tor help and ask them to properly arrange the cast of travel. Strengthen the employees awareness on saving.OverviewIn the past few months, T&E (the travel and entenainmem) costs of the company greatly increased by 15% compared with of last year. The report the causes of the incixjas

10、e and Iecominends solutions io (he problems.Introduction of main problemsWe have found four causes relating io (he increase: Unclear targetInsufllcicnt supervision Limited thoughtsWeak consciousness of thriftOur company lacks the oriented goal of where and how it is spending on travel and entenainnw

11、nt. let alone the accurate budget that greatly control the ceiling cost. I also found the supervision arc not enough to handle (he dishonest behavior like false accounts. Besides, our company needs co gee rid of (he rigid practice. As for our employees, (heir awareness of saving is)et (o be improved

12、.Introduction of solutionsAs I have mentioned above, the solutions lo cope wilh the pnblem can be divided into two aspects 一 one is lor the company itself and the other is for its employees. *Ib a broad extent, the company should firstly set up a clear goal and an appropriate policy in order to lay

13、a solid Foundation. Then, in a small sense, the employees ought to cultivate the good habits such as honesty and frugality.Reducing Iravel and Entertainment Costs ofHuayu International CorporationIntroductionPurpose, Scope and LimitationsGiven the rise of gkbaliza(ion and (he coinpeiilive nature of

14、business, enterprises of all sues arc conducting more and more business nationally and globally. It is no wonder that the expenditure of T&E is increasingly higher and for our company, it has raised by 15%. Since the over-burden of T&E costs nuiy lead the potential bankruptcy of our company, it is h

15、igh time that we should attach great importance to this problem and find a way out. Thus. 1 will list and explain 6 possible measures that may effectively change the status quo. However, my own clYc)rts arc limited and inevitably, (here could exist some small mistakes. If you find anything heyond yo

16、ur apprehension, I am glad to have a deeper communication with you.Data source and .Analytical methodsIn oixJer(o make the report more persuasive. I have collected the past (en years data frok*ic$ for bookiny and planning irarel 3 well as managing expen、gIn light of our employees、feedback, our compa

17、ny inay have a deep insight into which procedure costs (he highest(xiymen( and alsok which procedure have a large space 1。improve. We should have the bravery 10 break ihe old chains and make good use of the technology lo make ihe T&E more user-triendly and rcasofiabie. Turn to a professional travel

18、cy for hdp and ask ihcm I。properly arranT the cosl of inivcl.It is beneficial tor our company to cooperate with professional travel agencies to gel good services and preferential prices. Excellent travel service providers can provide eflcctivc management of the entire process. Only with (he support

19、of a good travel agency can the effective implementation of travel policies he guaranteed, and travel management be optimized. Slrenglhen ihc employees awareness on savin8In order to construct (he enterprise culture of (hrift, we should start from the bextom. In daily work life, it is worthwhile (ha

20、i our company runs through the thrifty education. As time passes, the employees may treat the saving as a mailer of duly unconsciously.Conclusions and suggestionsBusiness travel and entertainment is an expense many companies encounter and is seen as a part of conducting business. (n average. I found

21、 that T&E expenses account for between 8% and 10% of total tperaling expenses. The actual amount can range from 550.000 to more than $100 million a year for some of the larger coiporations. Since this years cost on T&E is not optimistic, it is an urgent for our companyget ou( of (he (rouble by means

22、 of above solutions.As to suggestions. I hope our company can make every endeavor (o promote full iinplenenialion both internally and externally. Thal is (o say. our company should identify its own problems firM and then, learn from (he policy and nuinagemcnt of the benchmarking enterprises in the same industry.