IT Classification FAQ’s.docx

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1、Fiscal Classification Project Questions and AnswersQ1. Why doesthe current Fiscal classification system need changed?A1.Because: The current Fiscal Classifications have not been reviewed in 25 years. Some classifications are obsolete and employees find it difficult to know what work the state agency

2、 needs them to perform. Current fiscal classifications do not describe the current business practices or mention current enterprise accounting systems (OAKS FIN) and agency accounting systems utilized by the State of Ohio. The State needs an accurate description of the skills and abilities required

3、to perform the work in order to improve workforce utilization. Using the terminology of toda/s technology will help us accurately describe the work the state needs and skills employees must have.Q2. When did the project begin?A2. Discussions began between DAS and OCSEA April 2014.A joint labor/manag

4、ement committee began meeting monthly and eventually met weeklyduring development of the classification specifications, which indicates the level of commitment from both management and the union.Q3. Who is on the joint labor / management committee?A3.ManagementLaborBobbi Lind - DASPatty Rich- OCSEAL

5、aura Sutherland - DASJessica Chester - OCSEAMorgan Webb - DAS/EDURocky Jolly - OSBMegan Schenk - OCBPatty Jackson - DPSChristian Selch - DASShirley Hubbert - BWCBridget Brubeck - OBMSherry Webb-Greer - EDUDeb Daugherty - DASBobbie Peters - DRCJanet Histed - JFSTony Eckelberry - COMAnn Rengert - DODD

6、Janet Conkey 一 OBM (retired)Q4. How was the joint labor/management committee assembled?A4. The joint labor/management committee was assembled with union leadership and management representatives and included a range of agency representation. For the union, members were selected who currently held fi

7、scal positions. The parties ensured that persons from large and small agencies and with diverse backgrounds in education and experience were involved.Q5. Who are “Subject Matter Experts,?A5. The people who can best describe the kind of work and qualifications that are needed in a specific content ar

8、ea. In this case the Subject Matter Experts were budget, fiscal and purchasing employees from various agencies.Q6. How were Subject Matter Experts chosen?A6. Subject Matter Experts were chosen to mirror agency diversity and to ensure representation from small and large agencies on the committee. The

9、y also represented a range of experience in identified lines of business (Accounting, Budget, Sourcing). They are the people who do the work or supervise the work; a balance of management and labor.AaencvNo. of ParticiDants*Bureau of Workers CompensationBWC3Job and Family ServicesJFS2TransportationD

10、OT3Development Services AgencyDSA1Rehabilitation and CorrectionDRC6Opportunities for Ohioans with DisabilitiesOOD1Environmental Protection AgencyEPA1Office of Budget and ManagementOBM3EducationEDU3Department of Developmental DisabilitiesDOD3TaxationTAX2AgricultureAGR1Public SafetyDPS2CommerceCOM2Sta

11、te LibraryLIB1Administrative ServicesDAS7Youth ServicesDYS1LotteryLOT1School for Deaf and BlindOSD2InsuranceINS1*includes representation from the joint committee as wellQ7. How werecurrent employees5 job duties identified for allocation into the new classifications?A7. Employees whose positions are

12、currently in a classification designated within the scope of this project were asked to complete a position description questionnaire (PDQ). The PDQ was reviewed by the immediate supervisor, the employee had a chance to rebut, if necessary, and a management designee also weighed in to accurately des

13、cribe the employees assigned job duties. The agencymade a determination for allocation purposes prior to an effective date being established.Q8. Will the new fiscal classification system affect the operational structure within my agency?A8. The Fiscal Classification Project is intended to address th

14、e classifications and identify a framework within which the job duties and functions are accurately described and meet the business needs for the State of Ohio. Recommendations will not and do not include dictating structural operations within agencies.Q9. When will the new classifications be implem

15、ented?A9. The Budget Analyst series, Financial Analyst series and Sourcing Analyst series will be implemented with an effective date of July 26, 2015.Q10. Will my pay be impacted as a result of this project?A10. Laborand Management have agreed to a cost neutral implementation. This is not an opportu

16、nity for the agency to re-assign duties for the purpose of providing an increase or decrease in pay. Allocation is made based on duties.Q11. What are the new Fiscal classifications?A11. The classification titles are as follows: Budget Analyst Senior Budget Analyst Financial Associate Financial Analy

17、st Senior Financial Analyst Sourcing Associate Sourcing Analyst Senior Sourcing Analyst Sourcing PlannerhttD： - DAS-HRD Fiscal Project pageQ12: I heard there was also a Focus Group. What was the purpose of the Focus Group?A12: To solicit, obtain, and validate the draft work completed on the new clas

18、sifications to that point in time. Three (3) breakout sessions were conducted for each identified line of business. The following questions were the focus: Is current terminology familiar to the users/professionals used? Do distinctions exist between levels within the content areas (e.g., 1,2, 3 and

19、 4 where applicable). For example, is the level of work assigned, responsibility for problem resolution, prioritization, knowledge required and/or supervision received, etc. clear and complete?Q13: How were the Focus Group participants chosen?A13: The participants were randomly selected by managemen

20、t and union employees in current fiscal, budget or purchasing classifications. It brought participation to that point to overall 100 employees between the joint committee, sub-committees and the focus group, not including open, on-line comments.Q14. Did DAS and/or OCSEA provide time or the opportuni

21、ty for those not on the joint committee, identified as Subject Matter Experts or randomly selected for the Focus Group to review and provide edits or comment on the new classifications before the proposal was submitted?A14. Yes. The draft classification specifications for Budget Analyst, Financial A

22、nalyst and Sourcing Analyst were available for review and comment at the DAS Fiscal Project webpage Thursday, March 5ththru Thursday, March 12th.Q15: How was pay evaluated or determined for the new classifications?A15: The States method of determining compensation was the point factor evaluation sys

23、tem. Point factoring is a common method used to evaluate factors such as policy and procedures, contacts, worker characteristics, among others. The total points assigned to each factor correlates to a pay range within the States pay schedules.Q16: What are the pay ranges assigned the new classifications?A16:Job CodeJob TitlePav Grade63261Budget Analyst3263262Senior Budget Analyst3364511Sourcing Associate2764512Sourcing Analyst2864513Senior Sourcing Analyst3164514Sourcing Planner3366561Financial Associate2866562Financial Analyst3066563Senior Financial Analyst32