2013 FQR Instructionsdocx - tennessee school for the blind2013本instructionsdocx -田纳西州盲人学校

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1、2013 Federal Quota Registration of Blind Students InstructionsAs Of Date: Monday, January 7, 2013Contents Overview Eligibility for Federal Quota Registration Important Notes Method of Reporting Registration to the RCVI Student Registration Forms Information to Be Reported Definitions of Required Inf

2、ormation and Reporting Codes o Student Grade Placement o Measurement of Vision with Correctiono Primary Language o Reading Media Directions for Submitting to RCVI OverviewThe Federal Quota Program was initiated in 1879 by the Federal Act to Promote the Education of the Blind. This program is a means

3、 whereby a per capita amount of money is designated for the purchase of educational materials for each eligible student registered through an established Federal Quota account. These Federal Quota accounts are maintained and administered by the American Printing House for the Blind (APH) and its Ex

4、Officio Trustees.The Federal Quota Registration is the census that records students who are eligible to receive materials provided by the Federal Act to Promote the Education of the Blind. This census is conducted through the Advisory Services portion of the Act. This booklet outlines the process of

5、 registering students for this program.If you have questions about the Federal Quota Registration, please contact Carol McCarroll, Resource Center for the Visually Impaired at 615-231-7406.Deadline for Submission of 2013 Federal Quota Registration Reports: January 31, 2013- 2 -EligibilityIn order fo

6、r students to be eligible for registration in the Federal Quota Program, they MUST meet the requirements as outlined in An Act to Promote the Education of the Blind. Students must: Meet the definition of blindness (MDB)-that is, have a central visual acuity of 20/200 or less in the better eye with b

7、est correction or a peripheral field of vision no greater than 20 degreesOrFunction at the definition of blindness (FDB)-when visual function meets the definition of blindness as determined by an eye care specialist or neurologist. Be enrolled in a formally organized public or private, nonprofit edu

8、cational program of less than college level. School-aged students must be enrolled with the registering school or agency on the first Monday in January (01-07-2013). Adult students must be enrolled for at least three months (12 weeks) of instruction during the preceding calendar year (2012).The educ

9、ational programs providing services to these students can include public, private, and parochial schools.There is NO chronological age limit for eligibility. The federal law limits registration to persons working at less than college level, but places no restriction on the ages of eligible students.

10、Eligibility of AdultsAdult students to be registered must be receiving a minimum of 20 hours of documented instruction per week, for twelve weeks in an education program below college level with a written instruction plan. The twelve weeks do not need to be consecutive. Social and leisure programs d

11、o not qualify as instruction. However, student practice to develop skills can be included in instructional hours. For these purposes, an adult is a student over school age as determined by respective states.Eligibility of Infants, Preschool Children, and Homebound StudentsEligible infants, preschool

12、 children, and homebound students can be registered if they are enrolled in a formally organized, regularly scheduled educational or training program. Students must have a written education plan.Eligibility of Students Who Are Home SchooledIn order for blind students enrolled in home school programs

13、 to prove eligible for registration in the Federal Quota Program, the home school program should meet guidelines and/or procedures in effect within each individual state. Students must have a written education plan.- 3 Important NotesDefinition of School AgeFor the purposes of the Federal Quota Regi

14、stration, school age is to be determined by the state law of each respective state.Required DocumentationThe following documents are not to be submitted to the RCVI, but must be on file with the agency or school where the student attends, in the event that an audit requires evidence of the students

15、educational program or visual acuity: Written education plan-for each student registered. This verification that the student is in a formally organized educational program may be an IEP, a 504 plan, or any other written action plan. Current eye report-by an ophthalmologist or an optometrist must be

16、on file where the student is enrolled. (A report from a neurologist is acceptable for students classified as Functions at the Definition of Blindness.) The report must be current within three years. Exemption from the current eye report regulation: students with proven non-changing eye conditions, s

17、uch as bilateral enucleations, anophthalmos, or other conditions determined immutable. Duplicate RegistrationA student cannot be registered by two agencies. The agency providing the major portion of specialized educational services (primary service delivery) is the account with which the student is

18、registered. If a student is enrolled in the Tennessee School for the Blind on Monday, January 7, 2013, the student cannot be registered with a public school system or any other local education agency.Effective Date for EligibilityThe as of date for registration in the Federal Quota Program is tradit

19、ionally the first Monday in January. School-aged students must be eligible and enrolled on this date to qualify for this program. The first Monday in 2013 is January 7. Adult students must have been registered for a minimum of twelve (12) weeks in the previous calendar year (2012). The Basic Process

20、 of Registration Updating the data for students who were registered the previous year Deleting the records of students who are no longer to be registered by your agency Adding the data for new students - 4 Student Registration FormUpdating the Data on the FQR Student Registration FormsThe following

21、steps are to be used for a Student to Be Registered in 2013: To update student information on the pre-printed report listing students who were registered in 2012:print clearly all corrections or changes on the white line underneath the previous years data for each respective student on the pre-print

22、ed Registration of Blind Students Form. To delete a student who was registered in 2012: print clearly the entire word “DELETE” on the white line under the students name on the pre-printed Registration of Blind Students Form. To add a student to the 2013 Federal Quota Registration:Print clearly the e

23、ntire information for a new student on the white lines of the blank 2013 Federal Quota Registration Form for New Students.Please note that you may update data, add new registrants and mark for deletion those registrants who were not eligible or enrolled with you on the first Monday in January, 2013.

24、Information Required to be ReportedFor each eligible student, the following data must be reported: Last Name First Name DOB-Date of Birth Grade-Grade Level Code Functional Level-Level of Visual Functionality Code (MDB or FDB) Degree of Vision for newly reported students on the 2013 FQ Registration.

25、Language-Primary Language of Learner PRMPrimary Reading Medium(required) 2nd RM-Secondary Reading Medium (required) Oth(er) RM (or Third) Reading Medium (optional-defaults to N/A) School District or Agency Enrolling the Student - 5 Definitions of Required Information and Reporting Codes Student ID n

26、umber:This number is generated by the American Printing House for the Blind. Name of student:Report each students full name using upper and lower case in this order: last name, middle name or initial, first name (e.g., Doe G John). In the middle field you may print or type an initial, a middle name,

27、 or leave blank. Middle name/initial is not required, but if you know the information and want to add it to help cut back on the amount of possible duplicates, please do so.Date of birth:Give the students date of birth in numbers using this sequence: month, day, year (e.g., 06/03/1988).Name of schoo

28、l district, system, agency or other local education agency in which the student is enrolled:Please provide the name of the school district, system or agency. Please do not give the name of the school building where the student is attending.Reporting CodesThe reporting codes for the remaining require

29、d information are outlined in the following pages of this booklet. Only the codes listed in the charts will be accepted for these categories: Grade Level Vision Measurement Functional Level Primary Language Reading Medium (Primary, Secondary and Other or Third)- 6 -Student Grade Placement Categories

30、 and Reporting CodesPlease carefully review the following chart of student placement categories, being certain the grade placement reported accurately reflects each students actual placement. Only the following codes will be accepted.Definition of Student Placement CategoryNote: For the purposes of

31、Federal Quota Registration, school age is to be determined by the state law of each respective state.Adult Students (AD) - Includes all eligible participants over school age as determined by individual state law in instructional programs of less than college level. Eligible adult students are those

32、enrolled in instructional programs, at less than college level for 20 documented hours per week for at least three months of instruction (an accumulation of 12 weeks). The twelve weeks do not have to be consecutive weeks.Social and leisure programs do not qualify as instructional programs. However,

33、student practice to develop skills can be included in instructional hours.Preschool and School Age Students Does not include any eligible students over school age. Reporting CodePreschool and School Age StudentsDefinitionIPInfants: Children of preschool age served by infant programsPSPreschool Stude

34、nts: Children of preschool age served by preschool programsKGKindergarten Students: Children enrolled in kindergarten classes01-12Students of School Age: Determined by state law, in regular academic grades 1 through 12. Please indicate grade placement by using numerals 01 through 12ANAcademic Non-gr

35、aded: Students of school age, as determined by state law, who are working to acquire skills necessary for placement in a regular grade.VOVocational Students: Students of school age, as determined by state law, who are in vocational training (e.g., students enrolled in a program which is designed to

36、lead to independent employment). This does not include multi-handicapped students in prevocational programs or classes.PGPost-graduate Students: Students of school age, as determined by state law, in post-graduate high school programs, studying at less than college level.OROther Registrants: Student

37、s of school age, as determined by state law, who do not fall into any of the above placements (e.g., students enrolled in classes for nonacademic students)- 7 -Measurement of Vision with Correction Measurements of visual acuity performed by an ophthalmologist or an optometrist must be indicated for

38、each student. (See below for exceptions.) Measurements of visual acuity must be current within three years. A reasonable exception will be made for persons who are totally blind or whose eyes have been enucleated or who have proven non-changing eye conditions. Measurements should be stated in terms

39、of distance on the Snellen Chart whenever possible. A separate measurement must be given for each eye on the eye report when possible. If not, the report must indicate that the patient meets the definition of blindness. The actual eye report form is not to be submitted to the RCVI, but must be on fi

40、le where the student is enrolled in the event that an audit requires evidence of the students visual measurement. Diseases of the eye are NOT acceptable reporting codes. Functionality Reporting Codes (required field)The two functionality reporting codes are used in the Federal Quota Registration: Me

41、ets the Definition of Blindness (MDB) or Functions at the Definition of Blindness (FDB). For students to be eligible to participate in the Federal Quota Program, they MUST fulfill the following requirement:Meet the definition of blindness (MDB) a central visual acuity of 20/200 or less in the better

42、 eye with best correction or a peripheral field of vision no greater than 20 degreesORFunctions at the Definition of Blindness (FDB) is a category indicating blindness due to brain injury or dysfunction. A student whose visual performance is reduced by a brain injury or dysfunction may be considered

43、 blind for educational purposes when visual function meets the definition of blindness as determined by an eye care specialist or neurologist. Students in this category manifest unique visual characteristics often found in conditions referred to as neurological, cortical, or cerebral visual impairme

44、nt. Even in the case of a non-communicative or non-responsive student, there must be verification that the student meets the definition of blindness as outlined in these instructions. - 8 -Measurements of Visual AcuitiesDistance Vision: 20/200 or less with maximum correction using the Snellen Chart

45、VF 10 Visual Field: Restricted visual field of 20 degrees or lessCF Counts Fingers: Should be used only when an eye specialist finds it is not possible to obtain an acuity using the Snellen ChartFDB Functions at the Definition of Blindness: Should be used when visual functioning is reduced by a brai

46、n injury or dysfunction and visual acuity is not possible to determine using the Snellen ChartHM Hand Movements: Should be used only when an eye specialist finds it is not possible to obtain an acuity using the Snellen Chart OP Object PerceptionLP Light Perception: Only or No Light PerceptionNIL Tot

47、ally BlindNOTE: The above information is for reference purposes to help you determine if a student qualifies for the Federal Quota Program and to report NEW STUDENTS on the Federal Quota Register. Functionality Reporting Codes There are only two reporting codes used in the FQR; Meets the Definition

48、of Blindness (MDB) or Functions at the Definition of Blindness (FDB).For students to be eligible to participate in the Federal Quota Program, they MUST fulfill the following requirement:MDB Meet the definition of blindness: Central visual acuity of 20/200 or less in the better eye with best correcti

49、on or a peripheral field of vision no greater than 20 degreesORFDB Functions at the definition of blindness: When visual performance is reduced by a brain injury or dysfunction.Primary Language of Learner The primary language of each learner is a required field in FQ Registration.Codes: EN - English

50、 SP - Spanish OT - Other Languages (languages other than English and Spanish) NA - Not Applicable For those registrants who do not use speech due to age or developmental level: e.g. infants etc.- 9 -Reading MediaPrimary Reading Media and Reporting Codes (required field)The primary reading medium is

51、to be reported for each student using the following reporting codes. Only these codes will be accepted.Note: Infants and preschoolers identified as visual, Braille, or auditory readers should be reported using the appropriate media codes.Reporting CodePrimary Reading MediumVVisual Readers: Student p

52、rimarily using print in their studiesBBraille Readers: Students primarily using Braille in their studies AAuditory Readers: Students primarily using a reader or auditory materials in their studiesPPrereaders: Students working on or toward a readiness level; infants, preschoolers, or older students w

53、ith reading potentialNNonreaders/Symbolic Readers: Nonreading students; students who show no current reading potential; who show no traditional print, or Braille reading potential (symbolic readers); students who do not fall into any of the above categoriesSecondary Reading Medium and Reporting Code

54、s (required field)In addition to listing a primary reading medium, a secondary reading medium is also a required category/field. Only one medium can be chosen and entered in the secondary reading medium column to provide more accurate statistics.Reporting CodeSecondary Reading MediumVVisual: Student

55、s use print to some extentBBraille: Students use Braille to some extentAAuditory: Students use a reader or auditory materials to some extentNANot Applicable: Nonreaders, prereaders, or students with no additional reading mediaNote: Please remember that you may not duplicate a reading medium in the p

56、rimary and secondary reading media columns.Other (or Third) Reading Medium and Reporting Codes (optional field)An optional other (or third) reading medium field has been added for your convenience. This field is not required and defaults to NA, or not applicable. You may choose not to report this re

57、ading medium.Reporting CodeOther (or Third) Reading MediumVVisual: Students use print to some extentBBraille: Students use Braille to some extentAAuditory: Students use a reader or auditory materials to some extentNANot Applicable: Nonreaders, prereaders, or students with no additional reading media

58、Note: Please remember that you may not duplicate a reading medium in the second and third reading media fields with the exception of NA.- 10 -Directions for Submitting the 2013 Federal Quota Registration to the RCVIWhen all of the required information has been recorded for the NEW STUDENTS on the bl

59、ank FQ Registration Form and all of the additions, corrections and deletions have been recorded on the pre-printed FQ Registration Forms for the PREVIOUSLY REGISTERED STUDENTS, please check data for duplicate students and for any errors or omissions. Please MAIL the Federal Quota Registration Report

60、 to the address given below. An envelope addressed to the Resource Center is enclosed for your convenience. Please do not fax the 2013 FQR report except in addition to a mailed copy.Questions regarding the Federal Quota Census should be directed to:Carol McCarrollResource Center for the Visually Imp

61、airedTennessee School for the Blind115 Stewarts Ferry PikeNashville, Tennessee 37214DEADLINE FOR RETURNWednesday, January 31, 2013 Please do not hesitate to contact me for additional clarification or information by phone at 615-231-7406, by fax at 615-231-7408 or by e-mail at carol.mccarrolltnschoolfortheblind.org.