外贸函电课件

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1、2021/6/161unit 1 business letter writing Principles of good communication Seven Cs Layout of business letters Parts of business letters Styles of business letters Addressing envelopes 2021/6/162Principles of good communication Consideration1.you-attitude or I/we attitude I write to send my congratul

2、ations.Congratulations to you on your promotion.2.positive approach or negative approach We wont be able to send you the brochure this month.We will send you the brochure next month.2021/6/163Clarity I am writing to apply for admission to your university.I am writing to apply for admission to the gr

3、aduate the graduate schoolschool of your university in the spring of 1999in the spring of 1999.The l/c must reach us for arranging shipment not later than 8 October.The l/c must reach us not later than 8 October for arranging shipment.Courtesy(not mere politeness,be sincere and tactful)Thank you for

4、 your letter of July 23,1999.Your letter is not clear at all.I cant understand it.If I understand your letter correctly(tactful)2021/6/164 缩写缩写：除了少数国际商业界确认的缩写，如CIF、FOB等外，应尽量避免使用缩写，尤其是机构或组织名称，最好写出它的全部字母。数字数字：不同国家的人对某些数字的表达方式不一样，例如：英、美两国对billion的理解不一样。所以最安全的办法是数字和文字同时使用，例如：$10575.9(ten thousand five h

5、undred and seventy-five dollars,ninety cents.)介词介词：数字前如果要用介词必须十分小心。例如：The price has been increased to$20.（到）The price has been increased by$20.（了）The price has been increased from$20.（从）2021/6/165Principles of good communication conciseness（简洁）we begun to export our machine to countries abroad.In th

6、e event that you speak to Mr.Wood in regard to production,ask him to give consideration to the delivery schedule.If you speak to Mr.Wood about production,ask him to consider the delivery schedule.Concreteness（具体）We wish to confirm our telegram yesterday.We wish to confirm our telegram of march 29,19

7、99.The brakes can stop a car within a short distance These Goodson power brakes can stop a 2-ton car within 24 feet.2021/6/166 correctness completeness 5个“W”:who,what,when,where,why/how2021/6/167parts of business letter letterhead 商业信函的信头通常印在信笺上端中间，包括发信人的公司行号名称及地址、电话号码、电报挂号、传真、电传以及经常的业务范围。reference

8、No 希望对方回复信件时指明原信编号，以便查阅文件。目的是：便于发信的编号归档 date 日期常见写法：8th march,1999 或 8 march,1999 march 8th,1999 或 march 8,1999 inside name and address 通常包括对收信人的礼节性的称呼以及收信人的姓名、头衔和地址。地址含：a)门牌号码、街（路）名 b)城市 c)县、州名及邮政编码 d)国名2021/6/168parts of business letter attention line 写信人有时希望所发信件能够迅速递交经办人或经办部门办理，可在封内地址下一行和称呼上一行加上经

9、办人姓名。salutation 每个词开头首字母必须大写。subject line 位于称呼下面两行，信笺中间部位，须简要，使人一看便知道该信的基本内容或目的。事由下面一般划一横线。例如：Your application for teaching position Re:your application for teaching position Your Order No.2645 the body2021/6/169parts of business letter complimentary close yours faithfully（英）/faithfully yours（美）your

10、s truly /truly yours yours sincerely /sincerely yours signature 一般位于结尾礼词下一到两行。签名一般须写出全名，并应手签。不宜用图章代替。enclosure 顶格写，与签名部分至少空一行。附件2件以上，须注明数目。2021/6/1610Styles of business letter Indented style“缩进式”/“缩行式”Blocked style“平头式”/“齐头式”Semi-indented style/modified style“混合式”2021/6/1611indented style Letterhead

11、dateInside name and addresssalutationComplimentary closeSignature Body2021/6/1612blocked styleLetterheaddateInside name and addresssalutationBodyComplimentary closeSignature 2021/6/1613Modified styleLetterheaddateInside name and addresssalutationBodyComplimentary closeSignature 2021/6/1614Addressing

12、 envelopes写信人公司行名与地址写信人公司行名与地址收信人公司行名与地址收信人公司行名与地址stamp写信人公司行名写信人公司行名与地址与地址收信人公司收信人公司行名与地址行名与地址stamp2021/6/1615practice 假设你是浙江纺织品进出口公司（ZHEJIANG TEXTILES I/E CORP.）的一名业务员，请进行以下操作：2002年2月你从国际互联网得知美国的UNITED TEXTILES LTD.欲求购中国产的全棉床单。该公司的详细地址如下：UNITED TEXTILES LTD.1180 CHURCH ROAD NEWYORK U.S.A.请给对方公司发一封

13、信函，要求格式完整、正确，内容可以自由发挥 注意：信函日期为2002年2月2日 2021/6/1616Unit 2 establishing business relations2021/6/1617 inquiry offer counteroffer contract contract fulfillment payment terms packing insurance terms transportation terms claims&arbitration2021/6/1618Unit 2 establishing business relations学习要求2021/6/1619U

14、nit 2 establishing business relations Points for attention 你可以从以下渠道获取有希望的交易对象的资料：Export commodities fair or exhibitions The chambers of commerce the commercial counselors offices the commercial institutions at home or abroad Trade directory or list Trade delegations and groups Market research Banks

15、advertisements2021/6/1620Unit 2 establishing business relationsPoints for attention 当你写一封建立业务联系的信时，告诉收信人：How you get his name and addressWhat your business line is State your idea and purposeExpress your hope to cooperate in future business(or to get an early reply)2021/6/1621Unit 2 establishing bus

16、iness relations Structure of a start letterSource of information We learned from the commercial counselors office of our embassy in your country that you are interested in Chinese handicraft.Through the courtesy of Mr.Smith,we have your name as a firm in the line of canned goods.Mr.Smith informs us

17、that Purpose of writing In order to expand our products into south America,we are writing to you to seek cooperation possibilities.2021/6/1622Structure of a start letterCompany profile We are a leading company with many years experience in machinery export business.We specialize in North America tra

18、de,but we had no contact with your country.We write to introduce ourselves as exporters engaging in exportation of canned goods.Product introduction We have a good variety of colors and sizes to meet your different needs.2021/6/1623Structure of a start letter An end We are looking forward to your sp

19、ecific inquiries.Hoping that this letter will be a forerunner to many years of profitable business to both parties.If you are interested in establishing business relations with us in this line,please let us know your specific requirements.2021/6/1624How to reply The beginning Thank you for your lett

20、er of Sep.6 expressing the hope of entering into business with us.express your attitude It is a pleasure to send you the information you requested regarding our cars.In compliance with your request,we are airmailing to you,under separate cover,a sample for your reference.the end2021/6/1625Language p

21、oints With reference to/as to/as regards Enter into/build up/establish business relations with In compliance with your request/in accordance with your request/as requested/according to your request,For your reference/information/selection/consideration Having many years experience in the line of Mee

22、t ones interest Specialize in/be specialized in/deal in Upon receipt of On the basis of equality,mutual benefit and the exchange of needed goods.We have your name and address from/through the courtesy of,we learn that/we owe your name and address to,through whom we know that/has referred us to you f

23、or establishing business relations with your corporation.2021/6/1626Language pointsLine be lined with The box was lined with soft paper to protect the things inside.Shipment advance shipment Make(send,give)quotation for Please send us your lowest quotation for 100sets of telephone.2021/6/1627practic

24、e 假 设 你 是 上 海 大 宇 纺 织 品 进 出 口 公 司（SHANGHAI DAYU TEXTILES I/E CORP.）的一名业务员，2004年3月2日给对方写信，详情如下：2004年2月你从广交会上认识英国人smith先生，得知他是 Far-Eastern Textile Company 的业务员，该公司正是台布的大买户。而你们公司则主要经营纺织品，主要市场也是欧美地区。现写信向对方介绍你们公司的产品（内容可以自由发挥），并附上本公司最新的产品目录。希望与其建立业务联系。对方地址：Far-eastern Textile Company 910 Queen Victoris St

25、reet London,E.c.4 England 要求：格式正确 2021/6/1628exercise 我们对从你方进口“海尔”牌电冰箱很感兴趣，请给我们寄些目录单。发展我们之间的业务对双方都有利。兹写信介绍我们是保健茶的出口商，在该行业已经有30多年的经验。我们从中国国际贸易促进委员会CCPIT得悉，你们拟购买中国棉布。中国银行向我们介绍贵公司是有希望的电子产品买主。由于我们经营该商品，我们很乐意与你方建立直接的贸易关系。.2021/6/1629习题答案 We are very much interested in importing“Haier”brand refrigerators

26、from your side and would be glad if you would send us your catalogues.It will be to our mutual benefit to develop business between us.We write to introduce ourselves as exporters of health tea having over 30 years experience in this line of business.We have learned from China Council for the Promoti

27、on of International Trade that you are in the market for Chinese Cotton Piece Goods.Your company has been introduced to us by the Bank of China as prospective buyers of electronic products.As we deal in the items,we shall be pleased to establish direct business relations with you2021/6/1630Unit thre

28、e enquiries and replies Points for attention 国际贸易往来中，一笔交易的达成首先要磋商（business negotiation），包括：Enquiry offer counter-offer acceptance When making enquiries,give details of your own firm and ask for needed information from your prospective supplier.Be specific and state exactly what you want:The goods ne

29、eded A catalogue A price list A sample A quotation2021/6/1631Unit four enquiries and replies Points for attention Tell the seller what you want to know(price,delivery date,payment terms)I would be grateful if you could send me a little more information with regard to products,prices and discounts.wo

30、uld you please quote your best prices and terms of payment for.The tactic is often to give the seller some hope of substantial orders or continued business.Should your prices be competitive,.If your quotation is favorable,we may place regular order for large quantities.2021/6/1632replyPrompt and car

31、eful replies are of great importance.Make sure you have answered all questions Make sure you have included all the points you want to make assure your customer that you have faith in your product or service2021/6/1633Replies to enquiriesBeginning Thank you for your letter of(dated).we are pleased to

32、 receive your enquiry of for.We are pleased to learn from your letter datedthat you are interested in our Information As requested,we enclose Enclosed please find are both excellent in quality and reasonable in price.On regular purchases in quantities of not less thanof individual items,we would all

33、ow you a discount of Payment is to be made by Ending We look forward to receiving a trial order from you soon.2021/6/1634Language pointsEnquiries:There is a promising/steady market here for As we are in the market for,we should be pleased if you would.(we are interested in)We have received several e

34、nquiries/requests for yourand have good reason to believe that If your quotation is favorable,we may place regular order for large quantities.2021/6/1635practice 敬启者：我们从对外贸易杂志10月号上获悉贵公司的地址。目前我们对贵公司的床单和浴巾(bath towels)有兴趣。兹借此机会介绍我们是本地区最大的纺织品进口商之一。如能报最好CIFC5伦敦价，并注明尺寸、颜色，我们将非常感谢。同时请寄一些样品和目录给我们。如果你方报价合理，

35、适合我们的市场，我们将向贵公司大量订购。盼早复，不胜感激。2021/6/1636 Dear Sirs,We have learned your name and address in the October issue of foreign trade.At present,we are interested in your bed sheets and bath towels.We take this opportunity to introduce ourselves as one of the largest importers of textiles in this area.We s

36、hall appreciate it very much if you will quote us your best CIFC5%London prices,indicating sizes and colors.Meanwhile,please send us some samples and catalogues.If your prices are reasonable and suitable for our market,we shall place a large order with you.Your early reply will be highly appreciated

37、.Yours faithfully.2021/6/1637translation 1.我们从商会获知你们是棉床单和枕套的出口商，我们市场对于质量优良、价格中等的上述商品需求稳定。2、我们另邮给你一整套样品，相信在你一旦有机会看完这些样品后你定会承认这些产品不但质量上乘，价格公道。3、我们收到你5月3号的询盘函，获悉你对我们的真皮手工手套感兴趣。兹附上图表目录和价格表，提供你所要了解的详细信息。4、所附着的价格单和图表目录能使你了解你特别感兴趣的那个型号的详细信息。2021/6/1638习题答案We learn from the chamber of commerce that you are

38、exporting cotton bed sheets and pillow cases.There is a steady demand here for the above mentioned commodities of high quality at moderate prices.Under separate cover,we are sending you a range of samples and when you have a chance to examine them,we feel confident that you will agree that the goods

39、 are both excellent in quality and very reasonable in price.We have received your enquiry of 3rd May and learn of your interest in our handmade genuine leather gloves.We are enclosing our illustrated catalogue and price list giving the details you ask for.The enclosed price list and illustrated cata

40、logue will give you details of the model in which you are especially interested.2021/6/1639习题答案 Your letter of August 11 has been received.As regards our quotation for poplin shirts,we wish to state that we are prepared to allow you a special discount of 5%for this present order in consideration of

41、our long business connection.However,it is to be understood that this concession should not be regarded as a precedent and that for subsequent orders our original price of US$60 per dozen shall be applied.From the attached Pro forma Invoice No.248,you will find that the price indicated therein is CI

42、F Lagos,inclusive of 5%discount.Please apply promptly for the necessary import license and keep us informed of the licensing position.Should we fail to hear from you favorably before September 15,we shall not be able to reserve the goods for you.We expect to receive your order soon.2021/6/1640quotat

43、ions,offers and counter-offers Points for attention Quotation/offer Quotation：mainly price“报价”，通常指提出价格，因而不具备应有的基本交易条件invalid Offer:“报盘”，including price,shipment,packing,discount,terms of payment and so on valid2021/6/1641Unit four quotations,offers and counter-offers Points for attention 如何说明实盘的有效期：

44、,Subject to your reply reaching us by(before).,subject to your reply here within days.This offer is firm(open,valid,good)for days.如何说明虚盘的保留条件：,subject to our final confirmation.,subject to goods being unsold.,subject to change without notice.This is an offer without engagement(obligation).2021/6/164

45、2Structure of offerConfirm the letter you received We have received your inquiry of and wish to make the following offer.We much appreciate your inquiry of and have the pleasure to offer you,subject to2021/6/1643Details of the offer Name of commodities,quality,quantity and specification,packing Give

46、 details of prices,discounts,terms of payment,insurance,date of delivery.Validity of the firm offer2021/6/1644The endWe trust you will find our quotation satisfactory and look forward to receiving your order.As prices are steadily rising,we would advise you to place your order without delay.2021/6/1

47、645Structure of counter-offers Thank the supplier for the offer Express regret at inability to accept and state reasons Because your prices are higher than those of our previous suppliers(because your prices appear to be on the high side as compared with those of other makes),we cannot make use of y

48、our offer dated Your minimum order quantities are above our present requirements.Therefore,we cannot accept your offer.Your payment conditions are not acceptable.2021/6/1646Put forward amendments or new proposals The quality of the goods offered in your letter of is not satisfactory.We would like to

49、 know if you could supply items of a better quality.If you could reduce the price for your offer of by 2%,we would be willing to accept your offer.Suggest that there may be other opportunities to do business together2021/6/1647practice 2月6日，你收到美国UNITED TEXTILES LTD.的一封来信，信中表示愿意与你公司建立业务联系，并向你公司发出一询盘，

50、要求你方报全棉床单NJ011价，同时注明支付方式、包装、及装运等条件。现请按如下资料写发盘函：规格：全棉床单NJ011 数量：27000打 包装：每盒一打，每一纸版箱20盒 价格：纽约到岸价含佣金5%，每打22美元 支付：凭保兑的、不可撤消的即期信用证支付 装运：收到信用证后1个月内 注意：1、发盘须发实盘，具体有效期可自定。2、由于市场行情看涨，建议对方早日下单。3、信函日期为2月7日2021/6/1648exercise 我们从贵公司3月8日来函中得知你方打算向我方订购2万吨化肥，我们很高兴地报价如下：兹答复你方3月8日函，现向你方做如下报盘，以我方最后确认为准。感谢收到你7月9号的来信。

51、我们很遗憾的指出你的价格有点偏高，没有可能达成交易。我们获悉在你方市场对核桃的需求很旺，借此机会附上我们1819号报价单，供你参考。兹回复你6月3号的电报，电报内容是要求我们给你方发63号毛毯的报盘，我们想确认我们6月6号的电报作如下的发盘，该发盘没有约束力2021/6/1649answerWe have learnt from your letter dated march 8 that you are going to place an order with us for 20000 metric tons of chemical fertilizers.We are pleased to

52、 quote as follows:In reply to your letter of march 8,we are now making you the following offer,subject to our final confirmation.While we thank you for your letter dated July 9,we find it very regrettable to point out that your prices appear to be on the high side and that there is no possibility of

53、 business.We have learnt that there is a good demand for walnuts in your market,and take this opportunity of enclosing our quotation sheet No.6868 for your consideration.2021/6/1650 In reply to your cable of 3rd June,which asked us to make an offer for our blanket No.33,we wish to confirm our cable

54、dispatched on June 6 offering you without engagement the following:2021/6/1651Unit five sending pro forma invoice Points for attention Pro forma invoice is generally used:To serve as a formal quotation or as a price reference To enable the buyer to make the necessary preliminary arrangements,such as

55、 obtaining an import license for the goods he would like to order.To inform the buyer of the amount payable for goods to be shipped2021/6/1652Main items-What it about In compliance with your request,we enclose our pro forma invoice NO.123 in triplicate for your reference.-Some special points in the

56、pro forma invoiceWe wish to invite your attention to the fact that the spanners invoiced are zinc（锌）plated,not chrome(铬)plated.-Validity of the pro forma invoiceThe pro forma invoice NO.123 does not imply unreserved acceptance of your order as both prices and quantities must be further confirmed by

57、us2021/6/1653Specimen letters-letter 1Dear Sirs,Our Commercial Counsellors Office in your country has referred to us your enquiry for Hand Tools as they fall within the scope of our business.We enclose our proforma Invoice No.9 ST-1089 in triplicate for 500 dozen Double Offset Ring Spanners for your

58、 applying for the necessary import licence.Please note that the Spanners invoiced are zinc plated,not chrome plated.It is true that users preferred the chrome plated ones as stated in your letter,but now most of them have switched their2021/6/1654Interest to the zinc plated Spanners,because they are

59、 much lower in price.As we are receiving large orders from our client,it is quite probable that we may run shot of supply.We would,therefore,suggest that you place your order with us at an early date.We look forward to your prompt reply.2021/6/1655Letter 2Dear Sirs,We thank you for your letter of Ma

60、y 15,asking for our electrical appliance calatogue.It is being despatched to you under separate cover,and we hope that you will find many items of interest to you.According to your request,a proforma invoice in quadruplicate for P.V.C.Wire is enclosed.As we know you will have to apply for an import

61、licence for your order,we have made up the invoice to expire on July 20.2021/6/1656We should like to draw your attention to the many specialities which are shown on page 9 of our catalogue,and we trust that these are what you require for the forthcoming season.Because we receive a great number of or

62、ders daily,we have to execute them in strict rotation.May we suggest,therefore,that whenever you have orders to place with us,you send them to us as soon as possible.2021/6/1657Letter 3Dear Sirs,As requested,we are sending you herewith our proforma invoice No.190 in quadruplicate for shirts.The abov

63、e-mentioned invoice,however,does not imply unreserved acceptance of your order as both prices and quantities must be further confirmed by us.As soon as you have obtain the necessary import licence,please let us know by cable so that we may confirm our offer.In the meantime,if there is any change in

64、price or delivery,we shall contact you.We look forward to receiving further news from you.2021/6/1658vocabulary In duplicate In triplicate In quadruplicate Import licence expire2021/6/1659Words and phrases requestv.t.e.g.As requested,we have pleasure in enclosing our quotation No.2837 for your consi

65、deration.n.With regard to your request for our catalogues,we are arranging for the same to be sent to you under separate cover.We have duly noted your request that we ship the goods under Contracts Nos.34 and 35 on a single bill of lading.At your request,we now hold this offer firm from January 15 f

66、or further ten days.2021/6/1660dispatchv.t.e.g.We are pleased to inform you that the first consignment has been duly despatched.The relative sample cuttings will be despatched to you by airmail.n.We thank you for your Order No.2301,which is now receiving our attention and will be ready for despatch within the next two or three weeks.2021/6/1661cover v.t.包括，用来支付e.g.Enclosed you will find a check covering all commissions due to you up to date.The shipment covered by your Credit No.123 has been rea